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The Westin Bayshore, Vancouver
1601 Bayshore Drive • Vancouver, BC V6G 2V4 • Phone: (604) 682-3377 • Fax: (604) 687-3102 · Hotel Reservations: 888-627-8634
Local Time: 12:19 AM • Weather: Clear, 16 °C Live Webcam

Practical Steps for Greening Your Meetings

At The Westin Bayshore we want to partner with you in the success of your meetings, and we include reducing your environmental impact as a measure of a truly successful event. To help your organization reduce your environmental footprint we have built some practical options and resources to assist you. Please ask us for more information on bringing greener meetings to your next event.

HELPFUL HINTS FOR MEETING PLANNERS

YOUR MATERIALS
· Reusable delegate packages (i.e. canvas tote bags)
· Recycle lanyards or plastic name tag holders (use business cards as inserts rather than labels!)
· Green supplier for gifts, promotions and conference collateral
· Think local: reduce shipping by using local suppliers for printing, gifting...

REDUCE YOUR PAPER
· Electronic informational signage (LCD's) in conference areas
· Conference materials online or stored on flash drives to reduce printing
· Use signage that can be reused in future years and/or throughout the conference by not being date or location specific
· Online registration to reduce your mailing
· Responsible printing: use high post-consumer paper, low-bleaching, bio-safe vegetable based inks or simply print double sided materials (i.e. name tags, binders, agendas, courseware)
· Dry-erase white board instead of flip-charts in meetings
· Print one or two menus per table at plated events instead of for each place setting

A DARKER SHADE OF GREEN
· Reusable centerpieces: potted plants which can be replanted or instead donate your cut florals to a local charity (i.e. seniors' home, hospital)
· Organic and fair trade florists
· Reuse your linens as much as possible throughout the conference
· Stick to cotton linens: refrain from using vinyl or other synthetic products
· Low emission transportation: biodiesel busses, etc
· Green activities or community projects (i.e. shoreline cleanup)
· Host a green speaker to inspire your delegates
· Carbon offset programs for your meeting or corporate travel
· Transit passes for delegates
· Keep your organization and delegates informed of the environmentally sensitive decisions you're making for your meeting